You use the Direct Dialup Mail Accessory Kit for sending and receiving mail over a modem to another computer. This appendix covers
• setting up the software
• adding dialup addresses
• using dialup addresses in the Mailer
• troubleshooting
Setting up the software
After you have installed Direct Dialup mail, you are ready to set it up. Follow these steps:
1. Open your PowerTalk Key Chain.
If you haven’t already given your Key Chain Access Code, you’ll be asked to enter it.
The Key Chain dialog box appears, listing your current services.
2. Click the Add button to bring up a list of available services.
3. Select Direct Dialup Mail and click OK.
The dialog box closes and Direct Dialup is added to your list of available services.
4. Double-click Direct Dialup.
The Direct Dialup dialog box appears.
5. Fill in or change information as appropriate.
6. To set the software to control your modem, click Modem Setup.
7. In the dialog box that appears, use the pop-up menus to choose the kind of modem you have and make sure the port setting is correct.
Click the appropriate radio button to turn the modem speaker on or off.
IMPORTANT If the pop-up menu doesn’t list your modem, try the Hayes setting with the same speed as yours. If that doesn’t work, contact the manufacturer to get the necessary software.
8. Close the Remote Access Setup, Direct Dialup, and PowerTalk Key Chain windows.
Your software is now installed and ready to run.
Adding dialup addresses
You can add a dialup telephone address to an information card for easy access.
Follow these steps to add a Direct Dialup mail address:
1. Find the information card to which you want to add a Direct Dialup mail address.
2. Open the card and use the pop-up menu to move to the Electronic Addresses page.
3. When the Electronic Addresses page appears, click Add at the bottom of the card.
A dialog box appears, asking for the kind of address to add.
4. Select “Direct Dialup mail” and click Add.
An untitled Dialup Address line appears on the card, ready for you to fill out.
Note: Make this address the preferred one by highlighting its radio button. The Mailer uses the preferred address when it sends documents.
5. Type a descriptive name for this address.
Something like “Mary’s Home Modem” is a good choice because it describes both the owner and the modem’s location.
6. Double-click the icon to the left of the address line to add the necessary dialup information.
Select the top radio button to have the system use the information you supplied in the Direct Dialup dialog box (described earlier in this appendix) to form this person’s telephone number. Then enter the required numbers in each of the three fields.
(For example, if your area code and the area code you enter on this person’s card are the same, the system won’t use the area code when it dials.)
Note that the “Country code” field can hold the standard 1 prefix used before North American area codes.
Select the bottom radio button to have the system use the number you type into the lowest field without regard for the information you supplied in the Direct Dialup dialog box.
You can change any of these settings at any time.
7. Click the Close box when you are finished to confirm your settings and put the dialog box away.
8. Click the information card’s close box.
Once the dialup address information is complete, you can send mail to that address just as you can to any other address in PowerTalk.
Using dialup addresses in the Mailer
To add a dialup address from your personal catalog, follow these steps:
1. Click the top button in the Catalogs access panel.
2. Locate and select the information card containing the dialup address.
Note: To use an information card as the source of a dialup address, a Direct Dialup number must be selected as the preferred address on the Electronic Addresses section of the information card.
3. Click the To button.
To type a dialup address for a letter’s recipient, follow these steps:
1. Open the Mailer’s Catalogs access panel and click the bottom button.
2. Type the exact phone number for the dialup recipient’s modem.
You can use a hyphen to separate the parts of the number if you want.
You can also use the form <name>@<number>.
3. Choose Dialup from the catalog pop-up menu.
4. Click To (or press the Return or Enter keys) to address the letter.
To put a copy of this dialup address in your preferred personal catalog, press the Option key and click the Save button.
5. Provide any other necessary information in the Mailer and send the document.
Troubleshooting
You may experience an occasional problem using the dialup service. Here are a few common problems and some suggested solutions.
When you type a phone number in an address window, the system adds a message at the bottom stating that your dialup service has not been set up.
Open the PowerTalk Setup control panel and check that the dialup service information is complete and that you have entered your local phone number.
You’ve set up your dialup service, but it doesn’t seem to work. For instance, the modem won’t dial an address.
Check the following:
• Be sure that the modem is turned on and that your phone line is connected.
• Verify that you’ve selected your model of modem in the Remote Access Setup control panel. If your modem’s auto-answer light is on, your setup is probably OK.
You reply to a letter that originally had multiple recipients, at least one of which had a dialup address. But your reply to that dialup address doesn’t get through.
Check the area code of the dialup address. If the original sender of the letter and the dialup recipient were in the same area code (for example, 408), but you are in a different area code (for example, 212), the dialup recipient’s address would not have any area code listed. (There would have been no need for the original sender to include an area code.)
Unless you change the dialup address, the system would dial without an area code—and try to send your reply to your area code (212) instead of the proper one (408).
